Compliance Studio.

Cost-recoverable, defensible, compliant file retention.

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What to Expect

Close the matter. For good.

A closed matter is not a closed risk. In your Practice Management Software it stays editable and held indefinitely, long after the work is done. Compliance Studio takes over at the moment of closure and governs every file to the end of its life. Everything you have ever closed, finally under control.

❋ Demonstrate how you meet file retention obligations

Thoroughly demonstrate a secure chain of custody, world-class storage and access controls, tamper-evident cryptographic certification and demonstrable file destruction to clients, auditors and regulators.

❋ Switch to cost-recoverable file retention

Convert your overhead expenses related to seven-year secure storage for physical and digital files, into a cost-recoverable disbursement per matter, automatically via our integration with LEAP.

❋ Comply with privacy regulations

Meet your storage limitation and data minimisation obligations under the UK GDPR and the Data Protection Act 2018, across your physical and digital matters, without the need for manual intervention.

❋ A defensible chain of custody

Using LEAP and File Republic Compliance Studio provides a defensible view of every matter from inception through to destruction with certification at key points.

“We have partnered with File Republic since 2018 for our information management services. By consolidating these services we are able to apply legitimate single fixed disbursement fees for digital compliance, privacy obligations and seven-year secure storage which means there is no net cost to our firm. File Republic integrates directly with LEAP ensuring any of our gaps in compliance, privacy and productivity are covered. We are very happy to recommend File Republic to any firm looking to recover information management costs as well as improving their document workflows.”

Vicki Cook, Director and Principal Solicitor, Evans & Wislang

Your defensible retention engine.

  • Your files are ingested directly from LEAP

  • Important file metadata is preserved

  • File data is indexed using optical character recognition making it completely searchable

  • Personal Identifiable Information is identified for in-platform redaction

  • Your file is preserved in PDF/A ISO19005 format

  • A tamper-evident cryptographic seal is applied

One, all inclusive up-front, recoverable fee per matter covers everything and ensures that you can demonstrate exactly how your digital files have been retained for compulsory periods.

Join thousands of LEAP clients that already save money with a File Republic integration.

A safe chain of custody for physical files.

  • Your legacy and in-progress files are organised, indexed, barcoded, RFID tagged,
    and uploaded to our portal

  • Just add new physical matters to plastic tubs that we provide and collect regularly

  • Files are stored at a disaster-proof and environment controlled facility with
    world-class security protocols

  • Inserts to existing files are included

  • Our team are on hand for rapid response file digitisation requested via your portal

  • New matters are added to your client ledger in LEAP for cost recovery

  • Compliant destruction is included.

One, all inclusive up-front, recoverable fee per matter covers everything, including the transfer of your legacy files into our care, meaning that you can remove the operational overhead associated with file storage.

Join thousands of LEAP clients that already save money with a File Republic integration.

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